There are several types of accounts receivable (A/R) that are created and maintained by ND MMIS. They are created in ND MMIS through:
The State department sends a paper accounting transaction request (ATR) to create an account receivable, transfer an existing account receivable to another financial entity (provider, carrier, member, county, etc.) adjust, reverse, write-off, or re-establish a write-off.
A written ATR can result in one of three types of account receivable:
During the claims payment and reporting cycle, a claim receivable called Claim Receivable is created when the total payment amount for the payee is negative.
The account receivable that is created is for the amount of the negative balance. The terms of the recoupment is set to 100 percent. The recoupment terms can be adjusted through the North Dakota MMIS Web Portal, if needed.
Updates to existing receivables after they are processed in a claims payment and reporting cycle are restricted. Depending on the situation, the following options are available:
Unless there is a payment schedule established, ND MMIS automatically generates letters to alert financial entities, excluding carriers, of the aging of an account receivable. If the current date less the last payment applied date is greater than or equal to 30, 60, 90, or 120 respectively, letters are generated.
If a payment schedule is established and the financial entity fails to adhere to the payment schedule, letters are automatically generated to alert them of their receivable status when the account receivable has aged at 30, 60, 90, and 120 days respectively.
Version as of 5/16/14.
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