How to Search for an Accounts Receivable

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How to Search for an Accounts Receivable

You can search for the following types of accounts receivables: gross level, advanced payment, withholding/lien/levy, claims receivables, adjusted receivables, reversed receivables, transferred receivables, written-off receivables and reestablished write-offs.

Using the accounting transaction request received from the State, you can search by financial control number (FCN), payee/payer or the manual check number issued for a receivable.

To search for a receivable

On the Financial menu, click Accounts Receivable.
On the Search Accounts Receivable page, click the appropriate tab; depending on the information you have available for your search.

Note: The FCN tab must be used when searching for a receivable that is going to be written-off. The Manual Check Number tab is used to search for advance payment receivables entered manually.

Complete the fields.
Click Search.

If no matches are found, a message is displayed with the option to click Reset to clear all fields and enter new search information. If too many matches are found, click Reset and search using additional options.

If one match is found, it is displayed instead of the results table.

If more than one match is found, a results table with matches is displayed. Click the up or down arrow next to a column heading to sort the table in ascending or descending sequence according to that column. Click a row to display that match.

How to Search for an Accounts Receivable

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