How to Add Users to an Organization

Enterprise Administrators can add a person to any provider or trading partner organization. However, the person must have a unique user ID added for each organization to which he or she belongs.

However, North Dakota State employees are added when their Active Directory user account is added to the MMIS group which causes the user ID to be created in North Dakota MMIS Web Portal through a synchronization process.

User IDs:

• Are unique
• Contain 6 to 20 alphanumeric characters. Letters are stored as upper-case.
• Contain no spaces
• May contain one or more of the following special characters: hyphen (-), underscore (_), or period (.)
• Conform to any other policies set by your organization

Passwords:

• Must be a 8 to 14 characters long
• Must contain at least one character from three of four categories:
• Uppercase letters
• Lowercase letters
• Numbers
• Special characters, such as: !, $, #, %, @, or &
• Cannot contain any part of the user's full name, such as first or last name
• Cannot contain any 4 characters that match the user ID
• Must different from the last 24 passwords used

Optionally, you can:

• Reset your entries. To clear the fields and remain on the page or panel, click Reset.

• Cancel your entries. To close the page or panel without saving your changes, click Cancel.

To add users to an organization

1. On the My Account menu, click Manage User.

2. Search for the user you want to add to make sure that the user does not exist in that organization.

   Note: No matching result indicates that the user does not exist. If the user does already exist in the appropriate organization, edit the user. Do not continue with these steps to add the user.

3. On the Manage Users page, locate the provider or trading partner organization to which the user is to be added:
   1. In the Add Users to Organization panel on either the Org or Hierarchy tab that you used for searching, complete the fields as needed.
      • Organization Name
      • Organization Description
      • Organization ID

   2. Click Search.

   3. In the Organization table, click the appropriate row.

      Note: Organization information cannot be changed after you have added the user.

4. On the Add User view of the Manage Users page for the organization, to identify the user and assign a password, complete the required fields.
5. For each question that further describes the user, select the appropriate items.
   • To move an item from the Available list to the Selected list, select the item, and then click (the right arrow).
   • If you moved an item in error, select the item in the Selected list, and then click (the left arrow) to move it back to the Available list.

   • To select or clear multiple items, press CTRL and click the items.

6. If required, in the Contact Management panel, complete the fields.

   Note: Only Medical Services and State users have Contact Management information on their accounts.

7. Click Add.

See Also

Manage Users (Name Tab) Page

Manage Users (ID Tab) Page

Manage Users (Hierarchy Tab) Page

Manage Users (Org Tab) Page

Manage Users (Add User) Page

About Enterprise Administrators Managing Users

About Managing Users

Version as of 5/16/14.