Budget Line Page

You can add budget data for a fiscal year on the Budget Line page.

The Budget Line page contains the following panels:

Budget Data Fields

Field	Description
LOB	The unique code that identifies the line of business, a high-level payer, or funding source such as Medicaid.
Biennium Start	The beginning date of the two-year financial period used for calculating financial statements for the State.
Biennium End	The ending date of the two-year financial period used for calculating financial statements for the State.
Business Unit	The State agency responsible for the expenditure.
Division	Department of Human Services agency responsible for the expenditure.
Department ID	The detailed reporting level.
Project	Used to group expenditures by funding.
Budget Description	The description of the budget.
Activity ID	Used to classify expenditures within a project.
Resource Type	The federal fiscal year for the project.
Account	Used to classify expenditures for budgeting.
Resource Category	Used to track indirect project expenditures.
Class	Used to classify expenditures to the appropriation line.

Field

Description

LOB

The unique code that identifies the line of business, a high-level payer, or funding source such as Medicaid.

Biennium Start

The beginning date of the two-year financial period used for calculating financial statements for the State.

Biennium End

The ending date of the two-year financial period used for calculating financial statements for the State.

Business Unit

The State agency responsible for the expenditure.

Division

Department of Human Services agency responsible for the expenditure.

Department ID

The detailed reporting level.

Project

Used to group expenditures by funding.

Budget Description

The description of the budget.

Activity ID

Used to classify expenditures within a project.

Resource Type

The federal fiscal year for the project.

Account

Used to classify expenditures for budgeting.

Resource Category

Used to track indirect project expenditures.

Class

Used to classify expenditures to the appropriation line.

Associated Fund Codes/COS Fields

Field	Description
To add a new fund code, click Add Fund Code. To edit, in the Fund Code Detail table, click the appropriate row.
Fund Code	The budget and funding sources applicable to a claim.
Begin Date	The date that the associated fund codes/category of service became effective. The Begin Date and the End Date must be in the same fiscal year.
End Date	The date that the associated fund codes/category of service is no longer active. The Begin Date and the End Date must be in the same fiscal year.
Budget Amount	The amount of the budget for the associated fund codes/class of service. Note: Required when adding a fund code.
Adjusted Authorized	The amount of the budget after it has been adjusted. It may be higher or lower than the original budgeted amount. When adding, the adjusted authorized amount is populated with the budget amount.
Expenditure	The State's fiscal year to date expenditures for this fund code. This field is view-only.
COS	Category of Service. Identifies the cost center assignment (General Ledger Account) which is the budget account to which this financial action is to be charged. When it is associated with a claim, then it is the category of service reflected in the claim.
Federal Amt	The Federal fund code dollar amount.
State Amt	The State fund code dollar amount.
County Amt	The County fund code dollar amount.
Other Amt	The fund code dollar amount if the source is not Federal, State, or County.

Field

Description

To add a new fund code, click Add Fund Code. To edit, in the Fund Code Detail table, click the appropriate row.

Fund Code

The budget and funding sources applicable to a claim.

Begin Date

The date that the associated fund codes/category of service became effective.

The Begin Date and the End Date must be in the same fiscal year.

End Date

The date that the associated fund codes/category of service is no longer active.

The Begin Date and the End Date must be in the same fiscal year.

Budget Amount

The amount of the budget for the associated fund codes/class of service.

Note: Required when adding a fund code.

Adjusted Authorized

The amount of the budget after it has been adjusted. It may be higher or lower than the original budgeted amount.

When adding, the adjusted authorized amount is populated with the budget amount.

Expenditure

The State's fiscal year to date expenditures for this fund code.

This field is view-only.

COS

Category of Service.

Identifies the cost center assignment (General Ledger Account) which is the budget account to which this financial action is to be charged. When it is associated with a claim, then it is the category of service reflected in the claim.

Federal Amt

The Federal fund code dollar amount.

State Amt

The State fund code dollar amount.

County Amt

The County fund code dollar amount.

Other Amt

The fund code dollar amount if the source is not Federal, State, or County.

Funding Source

Field	Description
To add a new funding source to the fund code detail, in the Fund Code panel, click Add Fund Source. To edit, in the Funding Source table, click the appropriate row.
Begin Date	The date that the funding source starts. The Funding Source Begin Date must be earlier than or equal to Funding Source End Date. It must be later than or equal to the Fund Code Begin Date.
End Date	The date that the funding source ends. The Funding Source End Date must be later then the Funding Source Begin Date. The Funding Source End Date defaults to the end of the fiscal year date. The funding source date span (Begin Date through End Date) must be within the State fiscal year defined for the budget line. Default: End of the fiscal year.
Federal	Percentage of allocated funds being provided by the Federal government for the budget line.
State	Percentage of allocated funds being provided by the State government for the budget line.
County	Percentage of allocated funds being provided by the County government for the budget line.
Other	Percentage of allocated funds being provided by other sources for the budget line.
Total	The accumulated total of the Federal, State, County and Other percentages. The total percentage must equal 100%.

Field

Description

To add a new funding source to the fund code detail, in the Fund Code panel, click Add Fund Source. To edit, in the Funding Source table, click the appropriate row.

Begin Date

The date that the funding source starts.

The Funding Source Begin Date must be earlier than or equal to Funding Source End Date. It must be later than or equal to the Fund Code Begin Date.

End Date

The date that the funding source ends.

The Funding Source End Date must be later then the Funding Source Begin Date. The Funding Source End Date defaults to the end of the fiscal year date. The funding source date span (Begin Date through End Date) must be within the State fiscal year defined for the budget line.

Default: End of the fiscal year.

Federal

Percentage of allocated funds being provided by the Federal government for the budget line.

State

Percentage of allocated funds being provided by the State government for the budget line.

County

Percentage of allocated funds being provided by the County government for the budget line.

Other

Percentage of allocated funds being provided by other sources for the budget line.

Total

The accumulated total of the Federal, State, County and Other percentages.

The total percentage must equal 100%.

Version as of 5/16/14.