How to Identify Suspect Duplicates

On occasion, you may need to identify and maintain suspect duplicate members in ND MMIS. ND MMIS identifies suspect duplicates using the following information:

• Full Last Name
• First four characters of the First Name
• Date of Birth (DOB)
• Gender

For example, Charles Smith with a DOB of 12/24/1941 and Charlie Smith with the same DOB would be identified as suspect duplicates.

Before maintaining any suspect duplicate members, you are required to manually research the members to ensure that the members in question are suspect duplicates. In addition, the corresponding source and target member records should have already been successfully merged on all external eligibility systems that share member data with ND MMIS. <<Is this a true statement??>>

To identify a suspect duplicate

1. View the Suspect Duplicate report.
2. Work with VISION and the Technical Eligibility Computer System (TECS) systems to review the report and determine if the members in question are indeed suspect duplicates.
3. Do one of the following:

• If the members are not suspect duplicates, then you need to clear the suspect relationship between the two IDs so that ND MMIS does not identify them as suspects again.
  1. If the members are suspect duplicates,
  2. determine the source and target members to maintain the suspect duplicate spans,
  3. merge or unmerge the IDs in the source member system (VISION and the Technical Eligibility Computer System (TECS) systems),
  4. . <<what should be process for ND here??>>

See Also

How to Maintain Suspect Duplicates

About Merging Suspect Duplicates

Version as of 5/16/14.